A really good, effective and memorable business meeting is, of course, about much more than the formal business which is conducted during it.
The location, setting, timing and other attractions on offer outside the formal proceedings also contribute greatly to helping produce a meeting which achieves the desired results, and which people consider productive.
Of course, the primary consideration when considering where a business meeting should be held is what its intended purpose is. Should the occasion be intended as a simple internal company event, then it is quite likely that the business itself will have facilities to accommodate it.
But business is also heavily concerned with ensuring that those who contribute to its success are appropriately rewarded, and of course, a trip away from the usual working surroundings, to somewhere unusual and unexpected, can do a great deal to help workforce morale, and engender feelings of comradeship among co-workers.
Indeed, escaping from the usual working environment usually leads to people being more free with their thoughts and contributions, and makes it easier for them, in the modern idiom, to think outside the box.
Choosing conference meeting rooms for a business meeting is a fine art, something which has itself spawned a completely new business sector. Among the factors which make a business meeting venue popular are:
– Location – can people attending the meeting get to it easily; does the venue offer easy access to any other events planned; is there suitable accommodation close by for people travelling long distances? If most of your attendees are near Manchester then you should look for conference rooms in Manchester to help ensure that everyone can arrive smoothly and on-time, without any hassle.
– Size – is the venue suitably adaptable for a number of purposes; are meeting rooms the required size; can attendees move around easily without causing any bottlenecks?
– Facilities – are the rooms available suitable for the purpose of the meeting; are they comfortable, with easily controllable heating and ventilation; do they have facilities such as projectors and whiteboards, and can they offer stationary if needed; can disabled delegates be accommodated; does the venue have wi-fi/internet access; what refreshments can it provide?
– Cost – do the venue’s charges fall within the meeting’s budget; does it have room to negotiate on price; how does the cost of extras, eg meals and accommodation compare with what’s available elsewhere; when and how will they require payment; what is the cancellation policy?
If all these points can be covered, then it’s likely that you’ve found a suitable venue, although naturally some of these points are subjective, so some compromise is likely to be needed somewhere along the line.
Naturally, a well-located, well-appointed hotel, with courteous staff used to catering for the various requirements of all sizes of groups of delegates and meeting attendees is a very attractive proposition for such get-togethers.
The fact is that competition among venues which consider themselves well-equipped to cater for this market is intense, and that is one reason why there are a number of trade groups which operate in the field, such as the British Association of Conference Destinations and the Meetings Industry Association. Consulting their websites will give plenty of ideas whether you’re working on planning your first meeting, or you’re widely experienced in this area.